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Your Responsibilities

Responsibility for obtaining and maintaining permission to work is shared between the University and the individual.

The tables below summarise these responsibilities:

Stage: Recruitment

Employee

University

  • Indicate if they would need UK work permission to be employed
  • Manage recruitment in a way that supports a potential Certificate of Sponsorship (CoS) application

Stage: Appointment

Employee

University

  • Use the Certificate of Sponsorship (CoS) provided by the University to apply for a Skilled Worker Visa reference for themselves and their dependents
  • Pay visa and IHS surcharges costs if applicable
  • Inform the University if the visa application is not successful
  • Understand the conditions of their visa
  • Apply for a CoS where the successful candidate requires work permission and, where the CoS is approved, informs the candidate of the CoS reference

Stage: Employment

Employee

University

  • Arrive in the UK within the time limits specified in the visa
  • Collect BRP from SIFSO/Post Office and show their work permission documents at the follow-up Eligibility Check before they commence employment
  • Register with the police if required
  • Inform HR of any changes in employment or personal circumstances including contact details
  • Apply for a visa extension or indefinite leave to remain (ILR)
  • Show visa extension or ILR documentation to HR for them to update Immigration File
  • Retain work permission documentation which may be audited by UKVI
  • Update the UKVI with information changes
  • Manage the individual’s employment in line with the visa conditions (e.g. extension of the contract not permitted beyond the visa end date)
  • Remind the employee of visa extension or Indefinite Leave to Remain (ILR) application requirements within three months of visa expiry
  • Retain up-to-date work permission and residency status about the employee
  • Record all absences as required by the UKVI
    • if you do not turn up for work on your first day
    • if you are absent for more than 10 days without permission
  • Inform the UKVI when the employee leaves the University (through notice or dismissal)

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